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What to Look for in a Partnership for Virtual Collaboration

Updated: Nov 2, 2022

Young teen attending online class

In recent years, the market has become inundated with virtual collaboration tools. Numerous other considerations have influenced their adoption in addition to the need for remote labour during the pandemic. These include more cheap high-tech solutions, increased workplace flexibility, and a move toward a BYOD culture.

The most recent audio-visual (AV) technology enables us to share information across distant and hybrid work locations while communicating more effectively and in close to real-time. It's crucial to carefully assess the solutions you employ if your company or a client uses video conferencing systems. Gains could come from improved productivity, efficiency, and collaboration across the entire organisation.

Getting Past Technical Obstacles

The journey to hybrid work hasn't been without its difficulties, as the majority of professionals are aware. Videoconferencing tiredness has been referred to as one of the most prominent problems. Many workers claim that video meetings drain them, and many more struggle with distant collaboration. Participants in meetings frequently feel dissatisfied and ineffective due to technical difficulties and connectivity problems.

These typical problems show the importance of making investments in products that improve video conferencing. Teams today gain from technology that makes meetings simpler through seamless connectivity, bringing meeting participants to life so that employees feel engaged and can contribute without difficulty. Although there are many products on the market, not all of them were made equally. It's essential to look for best-in-class, scalable products for truly captivating meeting experiences.

When searching for a partner in virtual collaboration solutions, keep the following in mind:

1. Systems with Versatile Functionality

You might take into account each working environment separately and implement the best technologies to suit each space's requirements. An all-in-one conferencing solution, however, that can serve as a projector, digital whiteboard, advertising signage, and computer is more economical and functional. Any meeting type can be handled by these displays. They offer a comprehensive solution, whether they are introducing a new product or leading a hybrid brainstorming session.

2. Screen-sharing without a hitch for effortless interaction

Look for solutions that restrict the usage of cords for a tidy, professional meeting or conference atmosphere. Wireless exchange of files and screens should be possible between various devices. In order to seamlessly move between displays or activate a split-screen mode at the push of a button, your virtual collaboration platform should also support multi-screen sharing. These capabilities, which enable unrestricted involvement, are particularly helpful for brainstorming.

3. Smart Annotations for Whiteboarding

Your whiteboard solution should be simple to use but technologically capable of supporting intelligent annotation. Your team members should be able to effortlessly display their ideas, concepts, and designs thanks to the solution. Additionally, for a more natural user experience, the whiteboard screen should be sensitive to pressure changes and respond to human touches fast and correctly. To ensure that no one is left out of the loop, quick writing synchronisation is also essential, and fresh information should be displayed practically instantaneously across devices

4. Outstanding Display Quality

The display of the collaboration tool is crucial because the majority of people learn visually. The effect of presentations and participant involvement and interaction are both impacted by the AV quality. When a remote participant is presenting, you'll want a solution that offers crystal-clear visual quality so you can see their facial expressions and body language and pick up on any minor subtleties. When displaying numerous screens, the quality shouldn't be sacrificed either. Both the presentation's topic and the speaker should be easy to understand.

5. Automatic Framing on a Modern Camera

The way your customers and stakeholders view you and each other depends on the quality of your camera. When you want to present your knowledge in the best possible light, such as during product launches and pitches, good camera quality is crucial. The entire conference space should be viewable so that everyone can feel participated, and you'll benefit from high-definition, lifelike clarity. Automatic framing, which allows the camera to track and zoom in on people speaking while adjusting the angles as needed for a dynamic video experience, is another crucial feature.

6. Echo and noise-cancelling microphone system

As it helps to avoid misunderstandings, many individuals place more value on clear hearing than on good visuals. Make sure the microphone system you choose has a broad audio range so that voices may be picked up regardless of the size of the space or where people are situated. There is no need for constant microphone adjustment because an all-in-one display system can handle different room sizes. In order to minimise meeting interruptions and focus on voices, the product should also be equipped with the newest echo and noise cancellation technology. In this manner, it is clear who is speaking or presenting.

7. Clear audio from powerful speakers

During video conferences, poor sound quality can cause tension and worry. It's crucial for remote workers to feel as though their voices are being heard and that their messages are being received. Because of this, speaker technology has evolved significantly in recent years. For successful, efficient communication, cedar audio is now a requirement.

8. Open-compatible, user-friendly system

To avoid wasting time during crucial meetings, your video conferencing technology should be straightforward and simple to use. Users may access information with only a click thanks to all-in-one displays. The majority of today's well-known conferencing software systems are also simple to use because they double as computers. In order to save money on additional resources, the solution should also be simple to integrate with your current AV system.

9. Complete Solution that Can Be Applied in Any Setting

Many factors, like the system's primary use, screen size, and mobility, may need to be taken into account before making an investment in a virtual collaboration solution. The ease with which all-in-one displays adapt to any environment—whether a large open area or a huddle room—takes much of the anguish out of this decision-making. You should also spend money on an inexpensive mobile system so you can hold meetings wherever it is most convenient.

Cooperate with an experienced virtual partner

Regardless of the size of your business, investing in a high-quality video conferencing system will guarantee a welcoming hybrid workplace for all conference attendees. It is worthwhile to take the time to weigh all of your options because making the wrong choice could harm the success of your company.

Finding the ideal AV setup for you begins with working with an experienced provider of video conferencing services, like Vision Enhancement. A well-thought-out, distinctive, all-encompassing solution will assist improve engagement, foster cooperation, and save your company time and money.

Since 1983 Vision Enhancement NZ Ltd has been a leader in the supply, installation, and support of Audio Visual equipment, technology, and systems. Vision Enhancement’s proven track record and reputation for reliability, affordability, and dependability will ensure you get the solution you are looking for.

Discover Vision Enhancement today!

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