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Guide for Choosing Projectors and Screens for Events

Screens. Rich media has increased the need for information given through screens of all sizes, all the time, whether they be smartphones, tablets, laptops, or PCs. Events, seminars, presentations, and meetings are no exception, regardless of the size of the space or location. Audiences expect communications to be communicated through easily visible (and accessible) visual displays such as screens. Organisations are shifting more resources toward screens and projection to increase audience engagement, while event planners and technicians are paying closer attention to the locations of screens at their meetings and events, as well as other visual cues that help their attendees find the information they need. Below is our guide on choosing screens and projectors, as well as some benefits and drawbacks of using different types at your events.


The industry norm for screen aspect ratio has shifted from 4:3 to 16:9. This indicates that for every 9 inches of height, there are 16 inches of width. There are several screen rental alternatives for events, and the screens listed here are the most typical displays you may see while planning a conference or event.

Tripod screens

Tripod screens are most typically utilised for small gatherings, think breakout sessions, dinner meetings, and anywhere a truly convenient screen is required. The built-in stand and roll-up/down capabilities allow for rapid set-up and wraps. Tripod screens work effectively in smaller spaces and events and are inexpensive and ideal if you don't need anything too elaborate.

Fast-fold screens

The technical term for the most typical large conference screen can be deceptive; there is nothing quick about setting up these screens, and they require a technical crew to build. These screens are available in a variety of sizes, may be flown from the trussing or placed on the floor, and merge into a drape line when used with a drape kit. It should be noted that fast-fold displays are available in 4:3 or 16:9 ratios, but unlike tripod screens, they cannot be altered on the fly. You must order the appropriate ratio.

Custom screens

An 'ultra-wide' or bespoke screen may be useful for larger stage shows. These displays are often bigger and will need more technical effort than regular fast-fold screens. This is due to the size, extra rigging, and scenic elements that are normally included with a bespoke screen. Custom screens may provide a very powerful visual focal point for the audience.


Projection screens are useless without the proper projector. With so many possibilities, how can you know which one is the best? The two most crucial elements to consider when renting a projector for your event are brightness and resolution. Proper resolution guarantees that whatever is displayed on the screen appears as intended.

Projector brightness

The brightness of a projector is measured in lumens, ANSI lumens, or simply ANSI. The size of the screen, the distance between the projector and the screen (throw distance), and the quantity of ambient light in the room are all factors that influence brightness. Essentially, I prefer to think of projectors like flashlights: the light spreads out across the surface as you get closer. So, the stronger the light has to be, the larger the surface and the farther away you are. For easy reference, the following is the minimum projector brightness matched with screen sizes:

8′ Tripod screen: Minimum 2,000 lumens

5.5′ x 10′ Fast-fold screen: Minimum 4,000 lumens

9′ x 16′ Fast-fold screen: Minimum 8,000 lumens

11.5′ x 20′ Fast-fold screen: Minimum 12,000 lumens

Projector resolution

The easiest way to understand resolution is to think about how many pixels a projector puts on the screen - the more there are, the better the image. Today, 1080p, often known as 1920 x 1080, is becoming the industry standard. Although 4K resolution, which is nearly four times the resolution of 1080p, is becoming more popular, it is expensive and should be avoided unless essential. Before employing 4K, be sure you talk with your audio-visual (AV) partner.

Projector types

Projectors are classified as liquid-crystal displays (LCDs), digital light processing (DLP), or laser. Even though DLP is replacing LCD, the laser is poised to become the projector of the future.

LCD and digital light processing (DLP) projectors were formerly the industry standard, but are now being phased out by most firms since digital light processing projectors provide greater quality at a lower cost. DLP is quickly becoming the industry standard.

Laser projectors, despite being relatively new to the market, have a promising future. With LCD or DLP projector lights lasting just 3,000 to 6,000 hours against 16,000 to 20,000 hours for laser projectors, cost-effectiveness and durability are advantages.

As previously said, audiences at events, speeches, presentations, and meetings, regardless of size or location, increasingly expect messages to be communicated through visible visual displays. To effectively satisfy your audience's expectations, you, as the meeting or event manager, require the correct AV equipment and assistance. We hope you and your teams find this to be a useful resource as you organise your next meeting or event.

In New Zealand, Vision Enhancement rents out projectors and screens. The team provides all services necessary for a projector rental to create the best operational strategy for the event and your demands. If you require full-service projector rental support, please contact us.

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